Last updated 21 April 2021

*AS FURTHER GUIDANCE IS ISSUED THESE FAQS WILL BE UPDATED, PLEASE KEEP CHECKING THIS PAGE*

Contents

Where can I study in Easter Term?

In light of the Vice-Chancellor’s update on 9 April, St Edmund’s College’s position will remain as follows:
If you have already been granted permission to return
For all students who have been given permission to return (for in-person teaching for practical or practice-based subjects, for research students, for reasons of health, or access to study spaces and facilities), this permission continues.
If you are currently studying remotely and need to apply for permission to return to Cambridge
Other students who have not previously been given permission, but who wish to return for Easter Term, are encouraged to apply to their College for permission to return if they need to do so for reasons of health (including mental health) or to access study space and facilities. Email Tutorial@st-edmunds.cam.ac.uk to request permission; please state the reasons for your request.
If you need to apply for permission to study remotely for the whole of Easter term
While we continue to believe that for many students studying at Cambridge will be the best and preferred option, we recognise that others (for example, international students and those with increased susceptibility to infectious diseases) may wish to remain elsewhere. We will continue to support them and ensure they can complete their studies remotely if they so choose. If you wish to request permission to study remotely for the entirety of Easter Term, email Tutorial@st-edmunds.cam.ac.uk to request permission; please state the reasons for your request.

Do I need to take a COVID19 test before I travel back to Cambridge?

Students are encouraged to test before they travel back to university, where community testing facilities are available to UK based students. If you are travelling from abroad, you will be required to get a negative test result before travelling to the UK from abroad.

COVID-19 testing if quarantine is not required:

The University’s Asymptomatic Testing Programme offers individual tests for anyone returning to College, if arriving more than 3 days away from the next pool asymptomatic testing day. Weekly pooled testing (min 2 students, max. 10 per pool) for private accommodation = Monday swab day, College accommodation = Wednesday swab day. If you would like access to an individual test, or to sign up for the weekly testing please email domestic.operations@st-edmunds.cam.ac.uk. We will double-check that you qualify and will look forward to signing you up.

COVID-19 testing if quarantine is required:

Please, read our full information on quarantine here. After your quarantine period, if you are not already signed up to the weekly asymptomatic testing but want to be, please, email domestic.operations@st-edmunds.cam.ac.uk. We will double check that you qualify and will look forward to signing you up.

Can I travel elsewhere after I have returned to my Cambridge accommodation?

Students can move on one occasion from their student household on or after 8th March 2021 but before 29th April 2021 to one other household for the purposes of a vacation, and are then (still) allowed to move “back” to University once.

What is the College position on rent for Easter Term?

  • If you have remained in college accommodation you will be charged rent as normal.
  • If you have been given permission to return to College accommodation before 17th May, you will be charged from the date that you return.  Please, contact tutorial@st-edmunds.cam.ac.uk if you still need to seek permission to return.
  • If you wish to apply for permission to study remotely for the whole of Easter term, (i.e. so that you would not return to Cambridge for Easter term even once the Government permits all students to do so), please, email tutorial@st-edmunds.cam.ac.uk giving the reasons for your request. Students who are given permission to study remotely for the whole of Easter term will have their tenancy agreement terminated. For those students who may still have belongings in their room, you will be contacted by email about the collection of belongings in due course. If you would like to return to College accommodation for a short period before the new 2021/22 academic year, but have had your tenancy agreement terminated, please, email accommodation@st-edmunds.cam.ac.uk to see if any accommodation may be available on a new tenancy agreement.
  • Unless you have been given permission to study remotely for the whole of Easter term, or unless the date is deferred by the Government, all remaining tenancies will be reinstated on May 17th, when the Government allows all students to return to university. Rent in these circumstances will be charged from 17th May. You must still let tutorial@st-edmunds.cam.ac.uk know the date of your return to College accommodation.

What is the College position on Kitchen Minimum Billing for Easter Term?

Due to continued government restrictions on meeting inside for formal meals, KMB for Easter Term 2021 will be charged at the same lower rate as Lent Term 2021.

Students who have received permission to remain or return this term will be invoiced for the termly amount of KMB. Students who do not return will not be charged KMB.

KMB will be added to meal card accounts on the same day as rental invoices are issued.

Can I still visit College if I live in private accommodation?

Yes! We are pleased to confirm that St Edmund’s students living in private accommodation can continue to visit College to use the Dining Hall and shared spaces, in the same way as students living in College accommodation.

Shared spaces and facilities

Please, continue to follow guidance and be respectful of those around you, especially remembering to wear your face covering whenever you are in a shared indoor space or corridor.See also: how to manage the study spaces and what to do if you can’t book one.

In all shared spaces and facilities, you must remain 2m from anyone else and wear a face covering at all times. Please, wash your hands before and after using a shared space. If you arrive at one and it is already full to capacity, you must not enter. 

If there are reports of households mixing within a space/zone, College will be required to close the space. 

    Across Site

    • All members of the University community must wear face coverings at all times in all indoor work and study settings, and other ‘public’ indoor spaces including corridors, waiting areas, and when moving between areas. The only exceptions to the face covering requirement are working in single-occupancy rooms with closed doors, when actively eating or drinking, or when the individual concerned has a medical exemption. For more information, see this resource on face coverings from the University.
    • Everyone must maintain 2m distance from people not from their household at all times.

    Grounds

    • Groups – Residents may meet outside in groups of six individuals or two households. They must maintain strict social distancing of at least 2m from anyone not in their household and be mindful of other people also using the outdoor space.
    • Sport – Formally organised outdoor sports can restart (and have done so at St Edmund’s). Organised outdoor sports will not be subject to the gathering limits but should be compliant with guidance issued by national governing bodies. Informal sports activities are subject to gathering limits. If you wish to enquire about re-starting formally organised outdoor sport, please contact the Senior Tutor in the first instance: senior.tutor@st-edmunds.cam.ac.uk.
    • Outdoor parties or other gatherings of more than six individuals, or individuals from more than two households, are illegal and will result in disciplinary action.
    • Badger, Deer, and Fox Pavilions in the Orchard – max. 6 people or 1 household.
      • Badger – max. 6 individuals
      • Deer – max. 4 individuals
      • Fox – max. 4 individuals
    • Outdoor educational events by arrangement only through the Conference Office/Head of Domestic Operations, case-by-case. 

    Norfolk Building

    • Combination Room (CR) – max. 2 individuals OR 2 households total. Face covering to be worn unless eating or drinking when seated. The space is spilt into 2 defined zones:
      • 1 = CR + Pool Table Area (1 household or 1 individual);
      • 2 = CR + Lounge Area (1 household or 1 individual).

      Please, be mindful that, although the CR has recently been beautifully refurbished, these restrictions still apply and gatherings of individuals from different households are still not possible.

    • Small Common Room  max. 1 individual or 1 household. Face coverings compulsory. St Edmund’s members only.
    • Edspresso – closed.
    • Bar – closed.
    • Dining Hall – max. 8 queueing. Take away only. 2m+ distance. Face coverings compulsory.
    • Huddleston Room – max. capacity 6, maintain 2m distance, bookings for pre-arranged meetings only. Face coverings compulsory at all times. Download and complete the booking form and email it to conference.coordinator@st-edmunds.cam.ac.uk.
    • Okinaga Room max. 6, maintain 2m distance, bookings for pre-arranged meetings only. Face coverings compulsory at all times. Download and complete the booking form and email it to conference.coordinator@st-edmunds.cam.ac.uk.
    • Norfolk Study Library – max. 10 people for private study in allotted spaces only. Face covering compulsory at all times. St Edmund’s members only. Book in advance or at-seat. (All 29 spaces in College booked and you can’t get one? Report it online).
    • Students’ Post Room – max. 1 person, restricted space, knock before entering. Face coverings compulsory.
    • Fellows’ Post Roommax. 1 person, restricted space, knock before entering. Face coverings compulsory.
    • Teaching Room 1 – open for individual study. Group study or gatherings are not permitted. Book for individual study via Reception.
    • Teaching Room 2 – open for individual study. Group study or gatherings are not permitted. Book for individual study via Reception.
    • Chapel– open for private prayers. Book a place at Mass each Sunday by emailing Fr Ed in advance at dean@st-edmunds.cam.ac.uk. The services will continue to be livestreamed via the College Facebook page.

    Library

    Book stacks are temporarily closed. Many books are available electronically. If you wish to borrow books from the Library, you may submit an online request to the Acting Student Librarian. Books should be returned in the Book Returns box on the upper level of the Library. The College Librarian is working remotely and may be contacted with any queries via email (librarian@st-edmunds.cam.ac.uk).  

    • Luzio Study Space – max. 17 people for private study during opening hours (8:45am-midnight). Face covering compulsory at all times. St Edmund’s members only. Book in advance or at-seat. (All 29 spaces in College booked and you can’t get one? Report it online).
    • Library Level 3 – max. 2 individuals for private study during opening hours (8:45am-midnight). No taking out of books unless pre-booked. Face covering compulsory at all times. St Edmund’s members only. Book in advance or at-seat. (All 29 spaces in College booked and you can’t get one? Report it online).
    • Terry McLaughlin Room – open for individual study. Group study or gatherings are not permitted. Book for individual study via Reception.
    • Michael Murphy Room – open for individual study. Group study or gatherings are not permitted. Book for individual study via Reception.
    • Gym  closed.
    • Music Practice Room - max. 1 individual or 1 household. St Edmund’s members only.
    • Garden Room – bookable as per government guidance for lockdown. Max. capacity 20 individuals, 2m minimum social distancing, and other mitigations applied as required. Face coverings compulsory at all times. Download and complete the booking form and email it to conference.coordinator@st-edmunds.cam.ac.uk.
    • Grand Pianos – pre-booking online through booking system or through Conference Office (conference.coordinator@st-edmunds.cam.ac.uk). Face coverings compulsory. St Edmund’s members that are registered music users only.

    Mount Pleasant Halls

    • MPH Common Room
      • Open Area  1 individual OR 1 household total. Face covering to be worn; may be removed only when eating or drinking while seated. 
      • Booth  1 individual OR 1 household total.  Face covering to be worn; may be removed only when eating or drinking while seated.
    • MPH Meeting Room – closed. 
    • MPH Laundry Room – max. 1 person, restricted space, knock before entering. Open 24/7. Ironing board & iron stored at MPH Lodge and available for signing out.
    • Erg Space – available for training to Boat Club members only (6 people max.).

    Laundry Facility

    • Laundry Room – max. 3 individuals. Open 24/7. Face coverings compulsory. 

    Bene’t House

    • Bene’t House Meeting Room – max. capacity 6 individuals, 2m distance, bookings for pre-arranged meetings only. Face coverings compulsory at all times. Download and complete the booking form and email it to conference.coordinator@st-edmunds.cam.ac.uk.
    • SCR – max. 1 individual or 1 household. The occupant will need to step outside temporarily if someone comes in to get a take-away drink.

    How do I prepare for a possible period of isolation?

    College is keen to help you prepare for a possible period of self-isolation. You may be wondering how best to prepare for 10 days at home. Please, take a look at the guide below for some tips on what you should think about.

    It also includes information on how to evacuate safely while in self-isolation, in the event of a fire alarm.

    College support for students in isolation

    Please call Reception on 01223 336250 with any updates on your isolation: if you go into isolation, if you receive a test result (positive or negative); or if you develop symptoms.

    Please download and read the isolation guide for full details of how College can support you while you are in isolation. This support is available to you if you are unwell, test positive for Covid-19, or are isolating due to a housemate or close contact being unwell/testing positive.

    Isolation guide – College accommodation

    Isolation guide – private accommodation

    Please prepare in advance for a possible period of isolation. E.g. keep supplies of food and medication, identify some supporters who would be able to help you by fetching groceries, etc. College and the CR are working hard to support students in isolation, but we have limited capacity. So, the more that individual students are able to be self-sufficient and arrange support among their peers, the more we will be able to provide support for those who most need it.

    Information about Covid-19 symptoms

    Please keep yourself up to date with advice from PublicHealth England.

    Check the symptoms of Covid-19 on the NHS website

    If you are not sure whether you have Covid-19 symptoms, use the NHS 111 coronavirus symptom checking service.

    What do I do if I develop Covid-19 symptoms?

    If you experience COVID-19 symptoms you must follow these steps:

    1. Self-isolate. Do not leave your room and household.
    2. Call Reception 01223 336250. They will run through some questions with you to check if you have what you need.
    3. Your household will need to isolate too. College will tell them this, but it makes sense for you to tell them as well.
    4. Take a test either through the University Testing Process or an NHS-approved test. 
    5. Complete the University’s COVID-19 monitoring form.
    6. Read the support and guidance materials sent to you by the COVID-19 helpdesk.
    7. If you will miss face-to-face teaching, let your department and supervisor know that you are self-isolating.

    What do I do if my housemate develops Covid-19 symptoms?

    If a member of your household or someone living with you in family accommodation becomes unwell with coronavirus symptoms, the whole group must go into household isolation for 10 days. If you live in College accommodation, you will be notified of this by College. If you live in private accommodation, your housemates should inform you of this directly. (And you must inform them if you develop symptoms and they need to isolate.)

    Mental health and pastoral support

    The College Counsellor offers consultations via Skype/Zoom or telephone, and all current students can continue to access these, even if you are currently studying remotely due to coronavirus. For full details please visit www.counselling.cam.ac.uk/cbccounc/Edmunds.

    You can contact your tutor via email. Check who your tutor is here: https://camsis.cam.ac.uk

    The Dean is happy to talk to any student who wishes to discuss any matter with him: dean@st-edmunds.cam.ac.uk.

    It is important for us all to be mindful of the Wellbeing of ourselves and those around us at this difficult time. There are some really useful resources surrounding Wellbeing available on the University website, here.

    College visitor policy

    The current guidance means that it is possible to host the following visitors:

    • Non-residential members of College (e.g. students living in private accommodation who wish to use the Dining Hall, study spaces etc)
    • Guests of College residents, in line with the policy below
    • Students of other Colleges visiting for academic purposes (e.g. supervisions)
    • Formal Visitors invited by college, staying in guest bedrooms (2 week minimum stay)
    • Those assisting residents with moving in or out of accommodation – maximum 2 helpers per person.
    • Registered College visitors

    It is not permitted to host visitors within shared households.

    Visitors must observe the following when present on site:

    • PPE appropriate to location or task.
    • No access to any area other than those needed to fulfil the purpose of the visit.
    • Current government and local College guidelines to be followed at all times.
    • Organisers of non-residential academic events must provide the Conference Office (conference.coordinator@st-edmunds.cam.ac.uk) with a list of names of people attending 24 hours prior to the scheduled start.

    Visitor policy for students living in College accommodation

    All residents may invite guests to meet with them outside in the College grounds, subject to the Rule of 6 or 2 households. Guests are not permitted to use indoor facilities.
    Residents living in self-contained single-adult households are permitted to form a support bubble, following national guidance. Members of the support bubble are allowed to visit inside the household, including an overnight stay. Overnight stays are limited to 1 person per term. The overnight guest MUST be pre-registered before arrival: email reception@st-edmunds.cam.ac.uk.  If they have not been pre-registered, this will be seen as a disciplinary matter.

    It is not permitted to host visitors within shared households.

    Catering 

    Details and opening times can be found here: http://www.st-edmunds.cam.ac.uk/dining. Find the weekly lunch and dinner menus on the intranet. Full details about our St Edmund’s College catering app can be found here: http://www.st-edmunds.cam.ac.uk/st-edmunds-catering-app

    If you are worried that someone is violating the guidelines

    If you witness someone violating College social distancing guidelines, please follow this three-step process:

    1. Speak to them directly if you feel safe doing so, and ask them to observe social distancing. Ensure that you speak in a polite and constructive way at all times. If you are challenged, you should in turn be polite and constructive. The social distancing rules are there to help keep all of us safe.
    2. If you do not feel safe speaking to the other person directly, or if you have spoken to them and they continue to violate the guidelines, please report the situation to Reception on 01223 336250. You will need to let Reception know where the problem is, and what is occurring. The Reception staff will come and investigate the situation, and if social distancing guidelines are being violated, they will require people to move apart and potentially return to their rooms.
    3. In the very unlikely event that a student refuses to cooperate and continues to put lives at risk by violating social distancing guidelines, Reception staff will take the students’ names and will report the incident to the Senior Tutor immediately as a disciplinary issue

    If the student is from another College, please also follow the above procedure. Reception or Tutorial staff will contact the relevant College if escalation is necessary.

    Disciplinary procedures during Covid-19 restrictions

    All members of College need to continue to comply with the College regulations as expressed in the Statutes and Ordinances and Blue Book. During the COVID-19 restrictions and until further notice, disciplinary meetings will take place through online for a rather than in person.

    What type of household am I in?

    See the College webpage on households for information about different types of households, and what you need to do depending on which type you live in.

    Information on quarantining in College accommodation

    Please refer to the quarantine page on the College website for information on preparing for quarantine, and support available during your time in quarantine.

    How can I support someone who is quarantining?

    You may visit someone in quarantine to drop off food or supplies but you MUST NOT enter their household. You should check on their well-being and let them know if you’re dropping something off either through a window or by knocking on their door. Leave the items outside the door and ask them to allow 5 minutes before opening the door to allow you to leave.

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