Last updated 24 February 2021

*AS FURTHER GUIDANCE IS ISSUED THESE FAQS WILL BE UPDATED, PLEASE KEEP CHECKING THIS PAGE*

Contents

Are there any activities or social events for students during the lockdown?

We are extremely pleased to announce a new series of events and activities for students this term: Edventures. The pandemic has changed so much about our way of life in College and this is a concerted effort to bring back some of the parts that we are missing the most.

Whether you like the sound of expert careers advice, mindfullness exercises, Virtual Formal Halls, or you’re just after a cup of tea and a chat with new and familiar faces, we’ve put something together for you.

The series will grow over the term, with more events being added every week. Find out more and join in!

Can I still visit College if I live in private accommodation?

Yes! We are pleased to confirm that St Edmund’s students living in private accommodation can continue to visit College to use the Dining Hall and shared spaces, in the same way as students living in College accommodation.

Shared spaces and facilities

N.B. there are NO significant changes to way we can use shared spaces and facilities from the 8th March 2021. Please, continue to follow guidance and be respectful of those around you.See also: how to manage the study spaces and what to do if you can’t book one.

In all shared spaces and facilities, you must remain 2m from anyone else and wear a face covering at all times. Please, wash your hands before and after using a shared space. If you arrive at one and it is already full to capacity, you must not enter. 

If there are reports of households mixing within a space/zone, College will be required to close the space. 

    Across Site

    • Face coverings must be worn at all times in corridors, waiting areas, and when moving between areas. Maintain 2m distance at all times.
    • Update – The College now require all members of the community to wear face coverings at ALL times in ALL indoor work or study settings, even if social distancing of at least 2m can be maintained. The only exceptions are work in single-occupancy rooms with closed doors, when actively eating or drinking, or when the individual concerned has a medical exemption. For more information, see this resource on face coverings from the University.

    Grounds

    • Sport – outdoor teams sport, group physical activity and group exercise classes can no longer continue. Residents may exercise with 1 other person not in your household in College grounds (1 person could be external). Indoor facilities are not available for sports or exercise.
    • Badger, Deer, and Fox Pavilions in the Orchard – max. person or 1 household.
    • Marquee (Millennium Garden) – the Marquee that was set up in the Millennium garden after the first lockdown is now to be taken down and is no longer available.
    • Outdoor educational events by arrangement only through the Conference Office/Head of Domestic Operations, case-by-case. 

    Norfolk Building

    • Combination Room -  max. 2 individuals OR 2 households total. Face covering to be worn unless eating or drinking when seated. The space is spilt into 2 defined zones:
      • 1 = CR + Pool Table Area (1 household or 1 individual);
      • 2 = CR + Lounge Area (1 household or 1 individual).
    • Small Common Room  max. 1 individual or 1 household. Face coverings compulsory. St Edmund’s members only.
    • Edspresso – closed.
    • Bar – closed.
    • Dining Hall – max. capacity 8 queueing. Dining Hall to re-open Monday – Friday for lunch & dinner and Saturday for brunch as catering facility.  Take away only. 2m+ distance in queue. Face coverings compulsory.
    • Huddleston Room – max. capacity 6, maintain 2m distance, bookings for pre-arranged meetings only. Face coverings compulsory at all times. Download and complete the booking form and email it to conference.coordinator@st-edmunds.cam.ac.uk.
    • Okinaga Room max. 6, maintain 2m distance, bookings for pre-arranged meetings only. Face coverings compulsory at all times. Download and complete the booking form and email it to conference.coordinator@st-edmunds.cam.ac.uk.
    • Norfolk Study Library – max. 10 people for private study in allotted spaces only. Face covering compulsory at all times. St Edmund’s members only. Book in advance or at-seat. (All 29 spaces in College booked and you can’t get one? Report it online).
    • Students’ Post Room – max. 1 person, restricted space, knock before entering. Face coverings compulsory.
    • Fellows’ Post Roommax. 1 person, restricted space, knock before entering. Face coverings compulsory.
    • Teaching Room 1 – closed.  
    • Teaching Room 2 – closed. 
    • Chapel – open for private prayers only. Mass each Sunday livestreamed via the College Facebook page.

    Library

    Book stacks are temporarily closed. Many books are available electronically. If you wish to borrow books from the Library, you may submit an online request to the Acting Student Librarian. Books should be returned in the Book Returns box on the upper level of the Library. The College Librarian is working remotely and may be contacted with any queries via email (librarian@st-edmunds.cam.ac.uk).  

    • Luzio Study Space – max. 17 people for private study during opening hours (8:45am-midnight). Face covering compulsory at all times. St Edmund’s members only. Book in advance or at-seat. (All 29 spaces in College booked and you can’t get one? Report it online).
    • Library Level 3 – max. 2 individuals for private study during opening hours (8:45am-midnight). No taking out of books unless pre-booked. Face covering compulsory at all times. St Edmund’s members only. Book in advance or at-seat. (All 29 spaces in College booked and you can’t get one? Report it online).
    • Terry McLaughlin Room– closed. 
    • Michael Murphy Room – closed.
    • Gym  closed.
    • Music Practice Room - max. 1 individual or 1 household. St Edmund’s members only.
    • Garden Room – bookable as per government guidance for lockdown. Max. capacity 20 individuals, 2m minimum social distancing, and other mitigations applied as required. Face coverings compulsory at all times. Download and complete the booking form and email it to conference.coordinator@st-edmunds.cam.ac.uk.
    • Grand Pianos – pre-booking online through booking system or through Conference Office (conference.coordinator@st-edmunds.cam.ac.uk). Face coverings compulsory. St Edmund’s members that are registered music users only.

    Mount Pleasant Halls

    • MPH Common Room
      • Open Area  1 individual OR 1 household total. Face covering to be worn; may be removed only when eating or drinking while seated. 
      • Booth  1 individual OR 1 household total.  Face covering to be worn; may be removed only when eating or drinking while seated.
    • MPH Meeting Room – closed. 
    • MPH Laundry Room – max. 1 person, restricted space, knock before entering. Open 24/7. Ironing board & iron stored at MPH Lodge and available for signing out.
    • Erg Space – closed.

    Laundry Facility

    • Laundry Room – max. 3 individuals. Open 24/7. Face coverings compulsory. 

    Bene’t House

    • Bene’t House Meeting Room – max. capacity 6 individuals, 2m distance, bookings for pre-arranged meetings only. Face coverings compulsory at all times. Download and complete the booking form and email it to conference.coordinator@st-edmunds.cam.ac.uk.
    • SCR – max. 1 individual or 1 household. The occupant will need to step outside temporarily if someone comes in to get a take-away drink.

    Teaching spaces 

    If you are a supervisor and you need to book a teaching room for an in person supervision  (Clinical Medics and Clinical Vets), contact the Tutorial office (tutorial@st-edmunds.cam.ac.uk) directly on: 01223 336 252.

    How do I prepare for a possible period of isolation?

    College is keen to help you prepare for a possible period of self-isolation. You may be wondering how best to prepare for 10 days at home. Please, take a look at the guide below for some tips on what you should think about.

    It also includes information on how to evacuate safely while in self-isolation, in the event of a fire alarm.

    College support for students in isolation

    Please call Reception on 01223 336250 with any updates on your isolation: if you go into isolation, if you receive a test result (positive or negative); or if you develop symptoms.

    Please download and read the isolation guide for full details of how College can support you while you are in isolation. This support is available to you if you are unwell, test positive for Covid-19, or are isolating due to a housemate or close contact being unwell/testing positive.

    Isolation guide – College accommodation

    Isolation guide – private accommodation

    Please prepare in advance for a possible period of isolation. E.g. keep supplies of food and medication, identify some supporters who would be able to help you by fetching groceries, etc. College and the CR are working hard to support students in isolation, but we have limited capacity. So, the more that individual students are able to be self-sufficient and arrange support among their peers, the more we will be able to provide support for those who most need it.

    Information about Covid-19 symptoms

    Please keep yourself up to date with advice from PublicHealth England.

    Check the symptoms of Covid-19 on the NHS website

    If you are not sure whether you have Covid-19 symptoms, use the NHS 111 coronavirus symptom checking service.

    What do I do if I develop Covid-19 symptoms?

    If you experience COVID-19 symptoms you must follow these steps:

    1. Self-isolate. Do not leave your room and household.
    2. Call Reception 01223 336250. They will run through some questions with you to check if you have what you need.
    3. Your household will need to isolate too. College will tell them this, but it makes sense for you to tell them as well.
    4. Take a test either through the University Testing Process or an NHS-approved test. 
    5. Complete the University’s COVID-19 monitoring form.
    6. Read the support and guidance materials sent to you by the COVID-19 helpdesk.
    7. If you will miss face-to-face teaching, let your department and supervisor know that you are self-isolating.

    What do I do if my housemate develops Covid-19 symptoms?

    If a member of your household or someone living with you in family accommodation becomes unwell with coronavirus symptoms, the whole group must go into household isolation for 10 days. If you live in College accommodation, you will be notified of this by College. If you live in private accommodation, your housemates should inform you of this directly. (And you must inform them if you develop symptoms and they need to isolate.)

    Mental health and pastoral support

    The College Counsellor offers consultations via Skype/Zoom or telephone, and all current students can continue to access these, even if you are currently studying remotely due to coronavirus. For full details please visit www.counselling.cam.ac.uk/cbccounc/Edmunds.

    You can contact your tutor via email. Check who your tutor is here: https://camsis.cam.ac.uk

    The Dean is happy to talk to any student who wishes to discuss any matter with him: dean@st-edmunds.cam.ac.uk.

    It is important for us all to be mindful of the Wellbeing of ourselves and those around us at this difficult time. There are some really useful resources surrounding Wellbeing available on the University website, here.

    College visitor policy

    The current guidance means that it is possible to host the following visitors:

    • Non-residential members of College (e.g. students living in private accommodation who wish to use the Dining Hall, study spaces etc)
    • Guests of College residents, in line with the policy below
    • Students of other Colleges visiting for academic purposes (e.g. supervisions)
    • Formal Visitors invited by college, staying in guest bedrooms (2 week minimum stay)
    • Those assisting residents with moving in or out of accommodation – maximum 2 helpers per person.
    • Registered College visitors

    It is not permitted to host visitors within shared households.

    Visitors must observe the following when present on site:

    • PPE appropriate to location or task.
    • No access to any area other than those needed to fulfil the purpose of the visit.
    • Current government and local College guidelines to be followed at all times.
    • Organisers of non-residential academic events must provide the Conference Office (conference.coordinator@st-edmunds.cam.ac.uk) with a list of names of people attending 24 hours prior to the scheduled start.

    Visitor policy for students living in College accommodation

    All residents may invite one guest to exercise with them outside in the College grounds.

    Gatherings are restricted to 1 household, or 2 individuals from different households. Guests are not permitted to use indoor facilities.

    Residents living in self-contained single-adult households are permitted to form a support bubble, following national guidance. Members of the support bubble are allowed to visit inside the household, including an overnight stay. Overnight stays are limited to 1 person per term. The overnight guest MUST be pre-registered before arrival: email reception@st-edmunds.cam.ac.uk.  If they have not been pre-registered, this will be seen as a disciplinary matter.

    It is not permitted to host visitors within shared households.

    Catering 

     Details and opening times can be found here: http://www.st-edmunds.cam.ac.uk/dining.  Full details about our St Edmund’s College catering app can be found here: http://www.st-edmunds.cam.ac.uk/st-edmunds-catering-app

    If you are worried that someone is violating the guidelines

    If you witness someone violating College social distancing guidelines, please follow this three-step process:

    1. Speak to them directly if you feel safe doing so, and ask them to observe social distancing. Ensure that you speak in a polite and constructive way at all times. If you are challenged, you should in turn be polite and constructive. The social distancing rules are there to help keep all of us safe.
    2. If you do not feel safe speaking to the other person directly, or if you have spoken to them and they continue to violate the guidelines, please report the situation to Reception on 01223 336250. You will need to let Reception know where the problem is, and what is occurring. The Reception staff will come and investigate the situation, and if social distancing guidelines are being violated, they will require people to move apart and potentially return to their rooms.
    3. In the very unlikely event that a student refuses to cooperate and continues to put lives at risk by violating social distancing guidelines, Reception staff will take the students’ names and will report the incident to the Senior Tutor immediately as a disciplinary issue

    If the student is from another College, please also follow the above procedure.Reception or Tutorial staff will contact the relevant College if escalation is necessary.

    Disciplinary procedures during Covid-19 restrictions

    All members of College need to continue to comply with the College regulations as expressed in the Statutes and Ordinances and Blue Book. During the COVID-19 restrictions and until further notice, disciplinary meetings will take place through online for a rather than in person.

    What type of household am I in?

    See the College webpage on households for information about different types of households, and what you need to do depending on which type you live in.

    Information on quarantining in College accommodation

    Please refer to the quarantine page on the College website for information on preparing for quarantine, and support available during your time in quarantine.

    How can I support someone who is quarantining?

    You may visit someone in quarantine to drop off food or supplies but you MUST NOT enter their household. You should check on their well-being and let them know if you’re dropping something off either through a window or by knocking on their door. Leave the items outside the door and ask them to allow 5 minutes before opening the door to allow you to leave.

    Return to top.

    Will I pay rent for Lent term 2021 if I’m not living in my (College accommodation) room?

    Tl;dr: no, but you need to let us know if you are not going to be in Cambridge this term.

    Update (20/01/2020): If you will be living in College accommodation during Lent term 2021, you should now have received an invoice for your accommodation. Invoicing is based on information available to the College on 14/01/2021. If you will not be living in College accommodation this term and you believe that you have been invoiced in error, please, complete this survey to let us know that you will not be returning to your College accommodation this term.

    News statement from a Collegiate Cambridge spokesperson:

    Colleges at the University of Cambridge consider the safety and welfare of students and staff as the first priority in any decision that affects their communities. The UK government has provided guidance detailing which students may be resident in Cambridge for study and research in the immediate future and at least until 15 February 2021. All other students are required by the UK government to remain where they are currently living until at least that date.

    Consequently, the Colleges have agreed that rent will only be charged by Colleges to students if they are living in their College accommodation during the national lockdown period instigated by government (i.e. from 6 January 2021). Colleges will not charge students who are not able to return to Cambridge as a result of the current government legislation and guidance.

    Will I pay Kitchen Minimum Billing (KMB) or Common Room (CR) dues for Lent term 2021?

    Tl;dr: Living in Cambridge? Maybe – read on to find out more. Living away from Cambridge? No, but you need to let us know if you are not going to be in Cambridge this term.

    If you will be living in College accommodation during Lent term 2021, then yes, you need to pay KMB and CR dues as normal.

    If you will be living in private accommodation during Lent term 2021, then yes, you need to pay KMB, unless you have already completed this survey to inform us that you will not be living in Cambridge this term.

    You will only be charged CR dues for Lent term 2021 if you are living in College accommodation during term.

    If you have already let us know that you will not be in Cambridge for Lent term 2021, then no, you will not need to pay KMB or CR dues. If you are not intending to live in Cambridge during Lent term 2021 and have not already let us know, please, do so ASAP.

    Update (20/01/2020): If you are eligible, you should now have received an invoice for Lent term 2021 KMB and CR dues. Invoicing is based on information available to the College on 14/01/2021. If you will not be living in Cambridge this term and you believe that you have been invoiced in error, please, complete this survey to let us know that you will not be returning to Cambridge this term.